The CRM for coaches and trainers, from booking to courses
VODOO CRM brings together what a coach or trainer needs to follow their clients: a booking page synced with Google Calendar, session reminders by email and SMS, Stripe payments, funnels to present your offer and an online course module with a student area. Each client has a record with their full history, and workflows run the steps for you: confirmation, reminder, follow-up after the session, review request.
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What you can do
- A booking page to share, with your availability and a buffer between sessions.
- Automatic email or SMS reminders before each appointment.
- A funnel to present your offer, with a form connected to your contacts.
- Payment for your sessions or programs through your Stripe account.
- Courses in modules and lessons, with a student area opened by a personal link.
- A Google or Trustpilot review request sent after a session or a course.
One session, from booking link to follow-up
Your client picks a slot on your booking page, within the availability and buffer you set. They get a confirmation email with an .ics file for their calendar, then a reminder 24 h before, and can cancel or reschedule in one click from their emails. In the CRM, their record is created or completed and the “Appointment booked” workflow starts: a tag, a preparation email, a task for you.
After the session, you mark the appointment “Completed” or “No show”. From the record, “Start a workflow” sends a summary, waits a week, then offers the next session.
Selling and delivering an online course
With the Pro plan, you build a course in modules and lessons, in video, text or audio, free or paid. While it is a draft, your students see “coming soon”. For a paid course, you send the order’s Stripe payment link: as soon as it is paid, the buyer is enrolled automatically and receives their access link.
The “Students” tab shows each student’s progress, in lessons completed out of the total. You can resend a link or remove access at any time.
Use cases
Illustrative scenarios, not customer testimonials.
A personal trainer with back-to-back sessions
The trainer opens their booking page Monday to Saturday, with a 15-minute buffer between sessions to change location. Clients get the reminder the day before without the trainer thinking about it. After each session, the trainer starts a workflow from the record that sends the week’s program, waits seven days, then offers to book the next one.
A trainer selling a spreadsheet course
Her presentation page, a funnel with a video and a form, collects requests. Each request creates a “send the payment link” task. She creates the order and emails the Stripe link: once the payment is received, the student is enrolled in the course and receives their access. She then follows each student’s progress.
A career coach and her past clients
Each client who completes a program gets a “past client” tag and a Google review request. When the coach runs a group workshop, she sends an email campaign only to contacts with that tag, then tracks opens and clicks to see who to follow up with.
Get started in three steps
- 1
Set your availability and share your booking link.
- 2
Turn on an "Appointment booked" workflow: confirmation, reminder the day before, follow-up after the session.
- 3
Add your offer to the catalog and, with the Pro plan, publish your first course.
Plans
Booking, reminders and reviews on every plan, from Basic ($29/month for 3 users). Funnels and Stripe payments from Standard ($69/month). Online courses on the Pro ($129/month) and Agency plans. See pricing
Frequently asked questions
Do my clients need an account to book or follow a course?
No. They book from your public page, and they open their student area with a personal link, with no account to create.
Can I sell a course and enroll the buyer automatically?
Yes, with the Pro plan. The "Payment received" trigger starts a workflow that can send a welcome email, add a tag and give access to the course.
Are SMS reminders included?
SMS goes through your own Twilio account, which bills you directly, with no VODOO CRM markup. Emails are included in your plan’s quota.
Which language do my clients see?
The VODOO CRM interface works fully in French or English, and you write your pages, emails and courses in the language you choose.